Austin reported that the current bills such as rent and utilities are paid and about $1300 remains in the checkbook
Austin submitted the 501(3C) application and fronted the $400 application fee and awaits the number
After obtaining the number the corporate entity will be able to accept donations and because of its tax exempt status donors can expect the tax benefit which is due for charitable donations
The number will also clear the way for grant applications.
Big Al reported that the furnace issue was resolved by the landlord and that he spent $80 on supplies at BJ's.
The corporation still needs to develop a standard way of handling petty cash exchanges with participating groups that make use of the center. At the moment, transparency provided by regular business meetings is probably sufficient but as center services expand, perhaps a more formal arrangement can be developed.
NA buys its own coffee supplies and is currently charged $35 per month rent. They meet 2 times per week. Each meeting currently has its own locker for books, supplies, etc.
AA recommends that each group should be self-sufficient, declining outside donations and we seem to be very close to the spirit of this tradition. A small amount of sharing such as coffee cups and appliances, takes advantage of limited space for bulk items and is not a problem for the currently small amount of potential center utilization that is actually used. This might change with expanded services, but at the moment the simplicity seems appropriate.
The rent charged groups is also somewhat arbitrary but could be revisited if needed by the board.
Austin has a first pass of by-laws that he will share with the board for review.
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